Purchase Invoice handling
Click. Click. Approved!
Automatically read data from and receive invoices in one place, save time and increase accuracy through the entire flow.
Receive and scan purchase invoices
Integrated document scanning
2Click Accounting comes with an integrated OCR (Optical Character Recognition) engine, that easily reads data from your supplier invoices.
This means less time spent on manually typing data from your supplier invoices, giving you more time to solve more business critical tasks along with improving data quality.
A dedicated email inbox for your suppliers to send their invoices, makes the process easy and fast to implement, as the OCR engine just picks up the invoices automacilly from the email inbox, reads the data and puts everything into your puchase invoice processing app.
Easy cropping function for training your OCR
If the OCR engine haven’t proposed any value, or the correct value is missing in the mapping dropdown, you have the possibility to “crop” values from the invoice picture. Use the cropping function by choosing the “label” from the invoice and the “value” you want to use. All of this is done simply, by dragging your mouse over the values you want to pick. The OCR will remember your cropping, so that the value is cathed next time to receive a simililar invoice from the same supplier.
Easy mapping function for training your OCR
The OCR engine will propose several values that can match a selected. By simply choosing one of the values, using the dropdown function, you will correct the result of what the system fills into the invoice data fields. The system will save your choices and re-use the chosen value next time you upload a similar invoice from the same supplier.
Advanced machine learning
Our machine learning algorithm will get smarter every time a new invoice passes through. This gives you the benefit that it will give you better results as time passes. This along with the training tools, gives you high quality data extractions.
Multilingual
The OCR engine already support a large number of invoice languages and the list keeps expanding. For more info on specific language support, please contact Our support to retrieve a current list of already supported languages and coming laguages.
Always ready to serve
Our OCR engine never sleeps even when you do. When using 2CA, you will get a dedicated email inbox, that you can ask your suppliers to send invoices into. The OCR will make sure to monitor the inbox every minut of the day and pick up the invoices sent by your suppliers and automatically put them into your purchase invoices processing app.
Receive electronic purchase invoices
Taking automation and data accuracy to a new level
With Our electronic invoice addon, we give all Our customers the option to receive electronic invoices through Nemhandel and Peppol.
Imagine a world where punching invoice data is gone and data extraction is always accurate – that is what you get with electronic invoices. 2Click Accounting is integrated with Nemhandel and we are a certified Peppol access point provider. This makes it possible for us to register your company in Nemhandel, giving you the option to receive invoices and credit notes electronically from your suppliers. Electronic invoices are sent and received in a fixed structure, so that all purchase invoice data is easily and accurately added into your purchase invoice processing app.
Nemhandel and OIOUBL
With Our integration to Nemhandel and the support of the OIOUBL data standard, we are able to register Our customers in Nemhandel and we are able to receive electronic invoices in the OIOUBL format on their behalf. This gives you the benefit of receiving electronic invoices and credit notes, which makes data extraction accuracy extremely high. You will benefit from this as it opens up for setting up an extremely data driven bookeeping process, which saves the highest possible amount of time in the purchase invoice bookkeeping process.
Peppol Access Point Provider
2Click Accounting is a certified Peppol access point provider, which makes it possible for us to receive electronic invoices and credit notes in the Peppol format on behalf of Our customers. Peppol is a standard for electronic invoices widely spread in Europe. Especially if you trade a lot with companies across different European countries, you will have a major benefit of also being able to receive electronic invoices and credit notes from your foreign suppliers.
2Click Accounting is approved by the Danish Peppol Authority “Erhvervsstyrelsen” as a Peppol Access Point Provider.
Approval
Create your own approval setup
2CLICK accounting have an advanced approval flow setup to cater for different corporate compliance rules. The approval flow can be made very simple for small business, and highly advanced for corporates. The advanced function can be broken down to departments and users with several conditions.
By using our 2CA tool, you will be able to secure compliance and segregation of duties. This is not only needed for cost control and department segregation, but it also secures the release of invoices to be paid.
Security
At 2Click Accounting we take security seriously. We keep your data safe and secure.
- We use SSL for secure user sessions
- Secure Microsoft AD for system logon
- Personal PIN codes and OTP for payments
- Secure and encrypted communication with banks
- Secure bank mandate setup
- Fraud warning on changes in supplier payment details
- Fraud warning on user changes of payment details
- Firewalls and VPN enabled
- Secure hosting on Microsoft AZURE
- Secure storage of bank encryption certificates
- Extensive backup policies
- System monitoring and warning logs
- Disaster recovery policies in place
- Strong internal access policies
- Extensive logging of user actions
Hosting
Scalability and secure hosting of business critical systems is of great importance.
To secure that systems are up and running much time as possible Microsoft Azure is the right choice for the task.
It is not possible to reach 100% uptime, as we need to do maintenance from time to time, but besides the mandatory maintenance, we aim to have services available to Our customers as much as possible.
By using Microsoft data centers for Our infrastructure setup, we secure top in class options for the services to be available as much as possible.
Structured deploy of updates, maintaining secure backup policies and having rapid disaster recovery processes in place are more streamlined with the use of Microsoft Azure hosting.
Mobile friendly
The use of mobile devices is a flexible and convenient solution for most business users.
2Click Accounting is made with mobile use in mind as we know it provides flexible options for business users to review purchases, approve purchases and look up historical data on the fly.
With the 2Click Accounting expense app, users get a flexible and fast way of submitting and posting their expense receipts, and business approvers can approve expense reports with ease, when they have time.
All aspects of the 2Click Accounting solutions are evaluated continuously to improve user experience and whenever a solution makes sence to perform on the fly, we always have a high focus on mobile friendlyness.
Sign up for 2Click Accounting and experience the mobile solutions.